Privacy Policy

Last updated: January 2026

1. Introduction

OncoDiversity / OncoDiversité (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal information is handled with transparency and care. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you interact with our website, participate in our events, make a donation, or engage with our initiatives.

By using our website or providing personal information to us, you consent to the practices described in this Privacy Policy.

2. Who We Are

OncoDiversity / OncoDiversité is a Canadian non-profit organization dedicated to advancing diversity, equity, and inclusion within oncology care. We focus on improving representation, access, and understanding of cancer experiences within 2SLGBTQI+ communities and other underrepresented groups.

Contact Information:
OncoDiversity / OncoDiversité
Email: info@oncodiversite.ca
Website: www.oncodiversite.ca
Location: Montreal, QC. Canada

3. Information We Collect

We collect personal information that you voluntarily provide to us, such as when you:

  • Visit or interact with our website

  • Subscribe to our newsletter

  • Register for an event or conference

  • Contact us directly by email or through our website

  • Participate in research, surveys, or community programs

The information we may collect includes:

  • Name

  • Email address

  • Phone number (optional)

  • Organization or affiliation (if applicable)

  • Payment or donation details (processed securely through trusted third-party platforms)

  • Any additional information you choose to share with us

We may also collect limited non-identifiable data such as website analytics or cookie information to understand site performance and user engagement.

4. How We Use Your Information

We use your personal information to:

  • Communicate with you about events, updates, and initiatives

  • Process event registrations, donations, or volunteer applications

  • Send newsletters or updates (only if you have opted in)

  • Respond to inquiries or requests for information

  • Maintain accurate supporter and participant records

  • Improve our outreach, programming, and digital services

We do not sell, rent, or trade your personal information.

5. Consent

By providing your personal information, you consent to its collection, use, and disclosure as described in this policy. You may withdraw your consent at any time by contacting us at info@oncodiversite.ca, subject to legal or contractual restrictions.

6. Disclosure of Information

We may share your personal information with trusted service providers who assist us in operating our organization and website, including:

  • Payment processors (e.g., Stripe, PayPal, SquareSpace)

  • Email communication platforms (e.g., Mailchimp, SquareSpace)

  • Event registration services (e.g., Eventbrite, SquareSpace)

  • Analytics or web hosting providers (e.g., Google Analytics, SquareSpace)

These third parties are provided only with the information necessary to perform their services and are required to protect it in compliance with Canadian privacy laws.

We may also disclose your information if required by law or in good faith to protect our legal rights, property, or safety.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws. When information is no longer needed, it will be securely deleted or anonymized.

8. Data Security

We take reasonable physical, organizational, and technological measures to protect your personal information from loss, theft, unauthorized access, or misuse. While we strive to protect your information, no system is completely secure, and we cannot guarantee absolute protection.

9. Your Rights

Under Canadian privacy laws, you have the right to:

  • Request access to the personal information we hold about you

  • Request correction of inaccurate or incomplete information

  • Withdraw your consent to our use of your information

  • Request deletion of your personal data, where applicable

To exercise these rights, please contact us at info@oncodiversite.ca

10. Cookies and Analytics

Our website may use cookies or similar technologies to improve functionality and analyze how visitors use the site. You can adjust your browser settings to refuse cookies, though some website features may not function properly as a result.

11. Links to Other Websites

Our website may include links to external websites or resources. OncoDiversity / OncoDiversité is not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies before sharing any personal information.

12. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The updated version will always be posted on our website with the effective date clearly indicated at the top.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact:

OncoDiversity / OncoDiversité
Email: info@oncodiversite.ca
Website: www.oncodiversite.ca